1 domain name
1 yr web hosting
Complete design of site
(up to 4 HTML pages)
5 email accounts
Search engine submission
Search engine optimization
Price: $499*
(samples)


1 domain name
1 yr web hosting
Complete design of site
(up to 8 HTML pages)
10 email accounts
Search engine submission
Search engine optimization

Price: $699*
(samples)

 

*Price does not include
applicable taxes



THE BASICS
Are you considering getting a website, but don't know where to start?
Are you unsure about how to select a designer?
Do you feel confused about what to put into a website?
If you are like most people, chances are you answered "Yes" to at least one of these questions. Chances are that you could use a little help.

At Navas Multimedia, our mission is to support small businesses, home-based businesses, and private organizations that are moving to the Internet for the first time. We know first hand how much time it takes to operate a small business - providing customer support, tracking inventory, marketing, advertising, managing money, paying the bills, and of course, providing your services and products. There isn't enough time to do everything.

To begin, let's assume that you know nothing about websites other than that they are the things that come up on your computer screen when you get on the Internet. You may not even be sure what the Internet really is. So let's start there.

TOPICS

1. USE YOUR WEBSITE TO PROMOTE YOUR BUSINESS
(back to the top of the page)
You know what a website is now. It's a group of files that you view from another computer over the Internet.

But to a business, a website is much more than just files. To a business, a website is a marketing tool. It is a form of advertisement just like an ad in a newspaper or a magazine. And it has the same goal - to increase your company's profits. In this respect, it is no different than any other form of advertising you might use to promote your business.

But websites have several advantages that other forms of advertising don't.
Websites are interactive. Your customers can explore those areas that interest them, follow links, and contact you by email. Your website gives your customers 24 hour access to your business. It doesn't matter where you are or what time it is, your website continues to work.

A website is not space limited. You can describe your products and services in as much detail as you wish without being constrained to a small printed advertising space.
Websites are market focused. When you advertise in print, you typically broadcast your message to a very wide audience, and many of them are not good prospects. But someone who visits your website is already searching for your products or services.

Websites last beyond today's paper or this month's magazine. Once you put a website online, it stays there until you decide to take it down. This isn't to say that all other forms of advertising are useless. Print advertising, television commercials, and direct mail still have their place, and if you have a print advertising campaign that is bringing in customers - stick with it, just be sure to add your new website address to all of your print materials.

2. CAN YOU MANAGE A WEBSITE? (back to the top of the page)
You don't need to be a mechanic to own a car. As long as you can drive it and put gas in it, you can operate your own car. If it ever needs to be fixed, there are people available to do that.

A website is the same way. If you have enough basic computer skills to get onto the Internet and send and receive email, you can manage your website. Email will let you correspond with visitors to your site, with customers, and with your site designer. You don't need to know a lot about websites to get started. A good designer will guide you through the development process and will do all of the design work for you. Your designer will also update your site for you if it ever needs it.

If you want more out of a website - an online store for example - you need a little more computer knowledge. An online store enables you to access customer order data, download it to your own computer, and process the orders and credit card information. If you can use a word processor and can move files around on your computer, you already have the skills you need to run an online store.

3. BUT WHAT ABOUT THE COST? (back to the top of the page)
Website design prices are competitive with the cost of designing print advertising. The cost depends on the size of the site, special features, the designer's rates, and the number of hours required to do the job. But this is true with any form of advertising. If you want to have a print ad designed for a national magazine or just for a local newspaper insert, you will still have to pay for the design, the copywriting, and the printing. The complexity of the ad drives the price, just as it does with a website.

But after the initial design is done, websites are much, much cheaper than print ads. To keep a small print ad in a daily paper or in a monthly magazine will cost you hundreds of dollars per month. A full-page color ad can cost thousands of dollars every month.

You can keep a website online for less than $30 per month. And it doesn't matter how big the website is or how many colors it uses.

4, DOES YOUR BUSINESS REALLY NEED A WEBSITE? (back to the top of the page)
For most of us, the Internet started out as a curiosity. It was like a video game. It was entertaining, but it had no real importance to the average person. But things have changed. The commercial world has moved on to the Internet and changed it forever. It is now the fastest growing advertising and distribution channel on the planet. Businesses are moving to the Internet at an incredible rate.
Your customers are moving there too.

Every day thousands of new computers are sold to people who want email and Internet access. They want to be a part of what is going on. Once they figure out how the computer and the Internet work, they are hooked. They spend hours sending email and surfing.

They quickly learn to use search engines instead of the phone book. They use email instead of the telephone. They learn to find products and services from websites. After they are on the Internet long enough to be comfortable, they begin to buy products and services online.

If you are not on the Internet, your customers are buying from your competitors. Local or worldwide, if you have a business that is not on the Internet, you are at a severe competitive disadvantage. Even if you build a website that doesn't do any direct sales, a website gives you a contact point and a chance to put your name, your products, and your services on display for potential customers.

The expectations of the buying public have changed. Every day it gets harder and harder to find a magazine ad or a business card that doesn't have a website address included. Your customers expect you to have a website and an email address, just as they expect you to have a mailing address and a telephone number.

Commerce is changing rapidly to embrace the Internet. Big businesses are on the Internet. Small businesses are on the Internet. Home businesses are on the Internet.

Your competitors are on the Internet. So to answer the question - yes, your business needs a website. The Internet has revolutionized the world just as radio did, just as the telephone did, and just as television did. It continues to grow and it's not going to go away. People shop on the Internet, people pay bills on the Internet, people find services on the Internet, and people are entertained on the Internet. One way or another, almost everyone is on the Internet.

Your business should be there too.

5 THE FINAL DECISION (back to the top of the page)
Sooner or later, your business will have a website. The size of the viewing market and the level of exposure you get, combined with the low costs, make it too good a deal to pass up. And no other form of advertising offers you this tremendous level of market access for less than $1.00 per day.

6. WHAT DO YOU NEED FROM YOUR WEBSITE? (back to the top of the page)
A site can serve many different functions all at the same time, but for a small business, the bottom line is always the same.

Your website should increase business and help generate revenue. If your site doesn't improve customer contact, bring in customers, or create revenue, it may not be a good business decision.

You need to define the functions of your website. If you don't have a clear set of goals and requirements, you will not spend your time and money effectively. Before you can define your website, you must define your business needs.

Take a few minutes to review the following groups of questions. Answer as many as possible. This is the information you need to define your website and it is the information your designer will need to develop an effective site for you.

7. Describe Your Business or Organization (back to the top of the page)
What does your organization do?
What products or services do you sell?
How do you sell them now?
Who are your competitors?
How are you different from or better than your competitors?
Define Your Customers and Their Needs
Who is the target market?
How many different kinds of customers do you have?
What kind of information do your customers want?
What response do you want from your customers?
Define The Goals For Your Website
Create revenue through direct sales
Communicate with customers and potential customers
Provide information and answer questions
Provide online services
Enhance your business image
Get increased exposure
Generate leads
Gather customer information
Display your products and services

Use the answers to these questions to define the main goals for your site. If you can define one or two very clear goals for your site, it will be much more effective than if it has no goals or if it has dozens of goals. Your goal statements should be clear and should be very short. They are generally stated in terms of what you want the site to do or what you want your visitors to do.

7a. Sample Goal Statements (back to the top of the page)
Promote our employment seminars to the recently unemployed
Sell my new book to people who collect stamps
Attract new members to our organization
Provide information about our services and activities
Gather customer information online
Provide a ready source of information to our customers
Encourage visitors to contact us for information and quote

8. DEVELOP A CONCEPT FOR YOUR WEBSITE (back to the top of the page)
Your life, and your designer's, will be much easier if you have some idea of what you want to put in your website. After you have determined the goals for your site, you should spend an hour or two searching the Internet to find sites that offer similar products or services. Look at how they are designed. Look for special features that you might want to include in your own site. Identify things that you don't want in your site.

Search some more and find some sites that really appeal to you. Then find three or four that you really don't like. Jot down the addresses of all of these along with notes on what appeals to you and what doesn't. Consider things like navigation (menus), color schemes, how easy the site is to use, etc.

Note that you are not trying to design the site. You are just trying to get enough information so that you can give your designer an idea of what you want.

When you have done all of this, you will be ready to talk to a designer. You will know the goals for your site and what it should include. You will also be able to give your designer some general direction as to a look and feel for your new website.

If it turns out that you have trouble putting exactly what you want and need in a website into words, that's all right. Your designer will be able to help you with this. That's what a designer does. And you will find that just having gone through the process of reviewing your business and other websites will help you communicate with your designer.

9. THE WEBSITE DEVELOPMENT PROCESS (back to the top of the page)
The website development process can be broken down into four distinct phases:

a. Contracting
b. Preliminary Design
c. Detailed Design
d. Search Engine Submission
Smaller jobs may combine some of the phases, and larger job may add more, but one way or the other, all of these steps have to happen.

9a. Contracting (back to the top of the page)
During the first phase of the development of your new website, you will talk with your designer so that you both have a common understanding of the goals of the site and the work required to complete the job. This is also your opportunity to have all of your questions answered.

Your designer will then present a proposal. Depending on the designer and the size of the job, this may be a formal proposal or it may just be a verbal quote.

If you agree to the proposal, you will probably be asked to sign a contract. The contract should define who is going to do the work and what they are going to do. Costs and payments should be clearly spelled out. When you return the signed contract, you will also be asked to send the first payment (or the entire payment if it is a small job.)

9b. Preliminary Design (back to the top of the page)
After you have signed a contract, the preliminary design of your website will begin. Your designer will typically perform the following steps during this time:
Register your domain name
Set up hosting
Develop a site map (table of contents) for your site
Design the page layout that will form the basis of all the pages in your website
Create the navigation structure (menus)
Design preliminary artwork and graphics
When this work is finished, you will be asked to review and approve it. Some designers actually do all of their development work online so that you can watch the site develop.

If you are not satisfied with the initial design or if you want changes made, now is the time to say so - before too much work is done. If you wait until later, your designer may have to change every page in the site and you will be charged for the extra work.

Once you are satisfied with the initial design, you will usually be expected to send approval in writing and send a partial payment so that the work can continue.

9c. Detailed Design (back to the top of the page)
Now your individual pages will be created and built into a website. Before this effort can be completed, you will be required to send in all of your submissions to the site. Your designer will do the following:
Create the individual pages
Link all pages
Finalize all graphics
Incorporate special features
Upon completion of this phase, you will once again be asked to approve the work. You will also be expected to send the final payment.

9d. Search Engine Submission (back to the top of the page)
The last step in the development of your site is search engine submission. After both you and your designer are satisfied with the site, it will be submitted to the search engines. If your contract includes any follow up support, it will also occur during this phase.

10. UNDERSTANDING WEBSITE COSTS (back to the top of the page)
Most people starting out on the Internet have no idea what a professionally designed website will cost. We offer packages ranging from $399/$599/$1099 and up, depending on the features you want. Websites vary in complexity and you could pay anywhere from hundreds to thousands of dollars.

11. WEBSITE COST DRIVERS (back to the top of the page)
It is impossible to tell you exactly what your site will cost because there are so many factors that drive the final cost of a website.

The following items are the most common cost drivers in any website...
a. Registering a domain name
b. Hosting your site
c. Designing your site
d. Maintaining your site
e. Paying search engine registration fees

a. Choosing and Registering a Domain Name
Registering a domain name (www.yourname.com) is the easiest and cheapest part of getting a website. You can register a domain name for about $20 per year. The registration needs to be renewed every year, or you can just register the name for several years. For most businesses, the .com version of the domain is the only one you'll need. If you can't get the .com domain name you want, either create an alternative name or consider the .net, .org, .us (or other country suffix), or .biz versions - but it's best to have the .com.

b. Hosting Your Site (back to the top of the page)
To get your website on the Internet, you have to rent space on a computer that has high speed Internet access. This is called hosting. Hosting prices typically run from $20 to $30 per month for full service hosting. There may also be an initial set up fee. Some firms require yearly payments in advance and others require monthly payments. If you shop around, you can find cheaper hosting, but you may give up important features.

Selection of a host can be a tough decision. You have to carefully compare costs and features, and if you aren't familiar with computers and the Internet, it is hard to make informed decisions. One of the advantages of hiring a design firm is that these decisions are taken care of for you. Many designers provide hosting as part of their services. Those designers who do not offer hosting usually have a working relationship with someone who does.

d. Designing Your Site (back to the top of the page)
Designing your site is where the bulk of the expense comes in, and it is impossible to define a generic cost. Prices are driven by:
- What you want and need in your site
- The designer's hourly rate
- The size of your site
- Software development (e.g., JavaScripts, CGI, etc.)
- Custom artwork
- Copywriting

Prices for a four or five page site will vary from $600 to $800 for "package deals" to thousands of dollars for a custom design. Some package deals are a good value for the money because the designers will be focused on developing a good marketing tool for your business. Other designers will put your submissions into a pre-made format and put it online, whether or not this design is right for you. Fortunately, you can tell the difference between these two very quickly by talking to them on the phone.

If you want a custom designed website to display your products and services with nice features like online forms and custom artwork, then $1,500 to $4,500 is a reasonable price.

e. Maintaining Your Site (back to the top of the page)
Once your site is on the Internet, keeping it there can be fairly cheap. To keep your site online, you have to pay your monthly hosting fee and annual domain name renewal. You can keep a site on the Internet for less than $30 per month. If you maintain your site yourself, or if your website needs no updating, there are no site maintenance charges. If you decide to have someone else maintain, update, and track the performance of your site, you can expect to pay for an hour or two per month at about $50-$100 per hour

12. Paying Search Engine Registration Fees (back to the top of the page)
Some search engines charge to list your site. Others charge just to review them and do not guarantee to list them after the review. Still others list your site and rank it by how much you pay.

It is not realistic to define search engine fees here. Rates are constantly changing and the search engine that is free today may charge tomorrow. Furthermore, the relationships between search engines change frequently as well (they form partnerships and share listings.) But to give you an estimate, you should expect to pay about $500 in search engine registration fees.

When you talk to your designer, be sure that search engine fees are discussed. There is little point in getting a beautiful site and then not listing it with the most popular search engines.

13. WEBSITE MECHANICS (back to the top of the page)
The mechanics of your website are the technical features that make it work and make it easy to use. Does the website load quickly, or do your visitors have to sit and wait? Can your visitors find their way around your site, or do they get lost trying to figure out your menus? Can all your visitors see your site, or does it get scrambled because they are using a different browser?

a. Loading Time (back to the top of the page)
Research has shown that if your pages take more than ten seconds to load, you will lose a substantial portion of your visitors before they even see your site. Internet users can be impatient, and there are too many competing websites around to wait for slow web pages.

This should be a major design driver for your site.

To get your pages loaded quickly, keep the number of pictures and graphics to a minimum. All images should be as small as practical and should be compressed to reduce file size. If it is necessary to include large pictures, place them on interior pages and toward the bottom of the page so that your visitors can read text as the pages load.

b. Navigation (back to the top of the page)
Your site navigation scheme (menus) must be intuitive and easy to follow. By the time your visitors get to the second page, they must understand how your site is arranged and how to get around. Pages must be clearly labeled in the main menu, and submenus must be very obvious. If visitors get lost in your site, they are much more likely to leave than they are to struggle with a confusing navigation scheme.

c. Browser Compatibility (back to the top of the page)
Your website must be compatible with all common browsers and with all common computers. The Netscape browser and the Internet Explorer browser both have unique features. They each recognize web pages that the other browser cannot read. Websites also look different on Personal Computers (PCs) than they do on Macintosh computers (Macs). To be effective, your site must be designed to be viewable with either browser on any home computer.

d. Special Effects (back to the top of the page)
The word on special effects - Don't! Special effects drive your development cost up and they drive your visitors away. Your visitors are looking for products, services, and information. They are not looking for "cool" effects, commercials, or things that slow page loading.

If you believe that adding special features (animations, music, flashing graphics, etc.) will add something to your site, put them on internal pages, not the first page.

e. Legibility (back to the top of the page)
Finally, your site should be legible. Avoid small fonts and hard to read fonts (scripts, italics). Be sure that the font color provides high contrast with the page background so that it is easy to read. Poorly designed sites with illegible black text on dark backgrounds are all too common on the Internet. Don't let it happen on your site.

14. WEBSITE MARKETING (back to the top of the page)
Getting the mechanics under control is only half the battle. It's what happens after the site is displayed on your visitors' monitors that determines how well your website meets its goals. This is the point where your visitors quickly skim over the contents of the page and decide whether your site will meet their needs or not. It is essential that you capture and hold their attention immediately or you will lose them forever.

This is why your site must be designed with a clear set of goals and a well-defined target audience. You have to know who your visitors are and what they need. Keep in mind that your visitors have come to your site looking for products, services, or information. Remember also that every visitor is only one mouse click away from leaving. If you can't convince them that you have what they want, they're gone. You only have a few seconds to capture their interest.

15. Effective Copywriting (back to the top of the page)
Fortunately, the techniques to do this are well known. They are written down in every Marketing 101 textbook. The same methods that work in print, on the radio, and on television also work on the Internet. It is just a matter of knowing and applying them. A good website designer will be able to help you with this by writing your copy or rewriting your first draft.

The basic guidelines are simple - start with well-written and useful content. Give your readers the information they came for. Lay out your pages so that they can be scanned quickly, using headlines, highlighting, and short bulleted lists to emphasize key ideas.

Once you have convinced your visitors that you have what they came for, you have to deliver. The information that you give them should be clear and concise. Paths to contacting you or to purchasing your products should be obvious and obstacle free.

If you don't know how to write captivating copy, select a designer who offers copywriting services in addition to website design services.

16. SEARCH ENGINES AND DIRECTORIES (back to the top of the page)
When you type a search term into a search engine, it returns a listing of hits for that term. The listing often contains thousands of entries. Most people only look through the first few pages. If your website shows up at the end of the listing, no one will find your site. The goal is to make sure that your site gets listed in the first page or so. Top ten ranking is excellent. Getting high ranking is what search engine positioning is all about.

Good search engine positioning is critical to your business' success on the Internet. No matter how good you website is, no matter how well it is designed, it is useless if no one ever sees it. You have to work closely with your designer to optimize your website to get the best search engine positioning.

17. HOW SEARCH ENGINES WORK (back to the top of the page)
Each page of your website has a title, a description, a keyword list, and content. The description and keyword list are hidden from the casual user in the page code. When a site is submitted to a search engine, the engine looks at the title, the description, the keyword list, and the page contents to create a ranking for the page. The ranking is based on keyword density (how often certain words are used), keyword positioning (where the words appear) and keyword emphasis (how important the keywords are in the text).

Every search engine uses a slightly different method to evaluate pages. Some look only at page content. Others look at the title and the page content. Still others look at everything in the page and assign relative weights to each word depending in its location and use. As a result, it is extremely difficult to design a web page that gets top ranking in every search engine. Techniques that will help you gain good ranking in one search engine will lower your ranking with others.

And there's more…

Search engines are constantly changing the way they evaluate and rank web pages, making it nearly impossible to achieve top ranking with all search engines all the time. The real goal is to create a site that will rank well with most search engines most of the time.

18. GETTING GOOD SEARCH ENGINE AND DIRECTORY POSITIONING (back to the top of the page)
How the search engines and directories rank your site has a real effect on how many visitors you will get. If you site is ranked in the top five, it will pull many more visitors than if it is ranked in the next five. If it is ranked below 50, you will get little or no search engine traffic.

Again, the keys to getting high ranking are to target your customer market carefully, define relevant keywords, and provide clear and useful content for your users. This all goes back to the marketing aspect of your website. Developing keyword-rich copy that effectively promotes your organization is the secret to a successful website.

There are also features in the layout of your site that can improve your search engine ranking. Keywords, how they are emphasized, and where they are located on your web pages, can make a tremendous difference in your search engine positioning. Designing for search engine ranking is one of the things a good designer will do for you.

19. KEYWORD SELECTION (back to the top of the page)
With the growth in the number of websites, getting high search engine rankings with single keywords is very difficult. You are much better off targeting keyword phrases. Keyword phrases are two or three word phrases that your target market is likely to use to search for your site. "Home Business" is better than "Business" and "Home Business Software" is better still.

The more targeted your keyword phrases are, the less competition you will face in search engines, the higher your ranking is likely to be, and the more effective your site will be in attracting its target market. Careful keyword selection is one of the secrets to a great website. Your site designer will work with you to select keyword phrases and will help you work these into your site effectively.

20. SUBMITTING TO SEARCH ENGINES (back to the top of the page)
Once your site is online, the first thing to do is to submit your site to the search engines. Some will list your site for free. Others charge an annual fee.

Most free search engines have a "Submit New Site" link. Once you submit your site, they will index your site. This process can take anywhere from 24 hours to several weeks.

Some search engines charge to list websites and charge an annual fee to remain listed.

Other search engines don't have "Submit New Site" links anywhere on their site. This is because they search databases provided by other search engines. The relationship between search engines and database owners is complex and is constantly changing. Your designer should be aware of the best (and worst) places to submit your website so that you can get the best value for your money. You should expect to pay an annual renewal fee to keep your site listed in the search engine's database.

Be aware that paying to be listed by a search engine does not guarantee your website good ranking. The site will still be evaluated on its own merit.

21. PROMOTING YOUR WEBSITE (back to the top of the page)
Once you have a website, how do you get people to visit?

Registering with search engines is a good start, but it isn't enough. To get the best return on your investment, you should do everything you can to attract visitors to you new site.

The following methods are all good ways to encourage people to visit your site. Depending on your business and your implementation, some will be very effective; others will not work at all. The secret is to try them. And if one method doesn't work, it doesn't mean that you should give up on it. You may just need to refine your implementation.

Talk to your designer about promotion before the design starts to see if any of the following promotional tools need to be included in the design of your site.

22. REGISTER WITH SEARCH ENGINES AND DIRECTORIES (back to the top of the page)
Your website is displayed on the Internet and many of your visitors will come from online searches. The best way to promote your website is to register it with the major search engines and directories.

23. EXCHANGE LINKS (back to the top of the page)
Another good way to promote your site is to exchange links with other sites that complement your business. Text links or simple graphic links on related sites can bring you lots of well-targeted visitors. Select your link exchange partners carefully, choosing those that complement your business and attract your target market. You should also consider listing with trade and professional associations.

Having links on other sites has a side benefit. Some search engines use link popularity (how many sites link to your site) as a factor in determining ranking.

24. SEND OPT-IN EMAIL (back to the top of the page)
When you visit a website that asks if you would like to receive more information about their organization, services and similar products, and you agree, you have "opted-in." You have said that you are interested in this type of information and you would like to receive more. Your name and any information you provided (email, questionnaire results, etc.) will be distributed to other suppliers of similar information. Soon you will begin to get email from similar businesses with similar products. That's OK though, because you said it was acceptable.

You can buy opt-in email lists or subscribe to opt-in email services that will send your advertising to interested customers. This is a legitimate means of advertising and can be very effective. But you should be careful where you get your opt-in email lists. Don't respond to unsolicited email offering opt-in lists. If they are sending unsolicited email to you, they are sending it to others.

25. START A NEWSLETTER (back to the top of the page)
A very effective means of gathering and retaining clients is to create a newsletter. Every few weeks you can send out a newsletter with the latest information on technology, services, and information that relate to your business. You can also include information on your products, sales, etc. Since this is a requested subscription, it gives you a market of people interested in what you have to offer.

You can manage a small newsletter yourself or use a newsletter service to send your newsletter. The real key to a successful newsletter is to create useful and interesting content for your clients. Information on products and sales alone is not sufficient to maintain your subscriber base.

26. INCLUDE SIGNATURE LINKS IN EMAIL (back to the top of the page)
Every email that you send should have your email address, your website address, and a business line in the signature. Almost all email tools will let you set up a signature file that will automatically append you signature to every email that you send. (Make sure your software actually includes the signature at the end of the e-mail; some programs treat them as attachments, which are an unwelcome nuisance and will not be seen.)

27. PARTICIPATE IN ONLINE DISCUSSION GROUPS (back to the top of the page)
There are many online discussion groups and newsgroups. Find some that relate to your business and join. Sit back and watch for a while to get a feel for how they operate, then start to contribute. Don't use your contribution to sell your products and services or you will be kicked out. Instead, ask questions when you are new, answer questions and give advice after you have been there a while. You will find that other members will begin to visit your site and will contact you offline. Just be sure to include your email address and your website address as part of your signature in every submission.

28. INCLUDE YOUR WEBSITE ADDRESS ON YOUR STATIONARY (back to the top of the page)
Put your website and email addresses everywhere you put your phone number. This includes company stationary, business cards, invoices, envelopes, advertisements, mailing labels, etc
.